Hours: Part-time, 20 hours/week
The Volunteer Coordinator is responsible for recruiting and organizing the Rancho’s volunteers, providing training, orientation, direction, scheduling, and record keeping for all volunteer functions. The site’s volunteers work for and are directly supervised by various members of RLA staff who provide additional, specialized training, depending on the individual volunteer’s assignment. The Volunteer Coordinator works with the staff to meet the staff’s volunteer needs.
The Rancho is a diverse organization with a small staff and many activities; all staff members must be versatile and cooperative in carrying out a variety of responsibilities and duties as assigned.
Specific Duties include:
- Recruit, interview, and suggest placement for volunteer applicants.
- Conduct and/or arrange for volunteer orientation and training. Ensure that all volunteers know and understand the mission and purpose of Rancho Los Alamitos.
- Create and maintain volunteer records, including an up-to-date volunteer roster, volunteer job descriptions, and accounting of volunteer service hours.
- Work with designated RLA staff to identify and schedule appropriate volunteers for public events and programs, VIP and donor cultivation events, as well as a wide range of on-site and off-site activities. Provide support and coordination of volunteers during events.
- Attend monthly Volunteer Service Council Steering Committee meetings. Provide advice, support, and direction to the VSC. Assure that VSC activities are consistent with the mission and purpose of Rancho Los Alamitos.
- Assist with set-up and coordination of bimonthly Volunteer Service Council general meetings. Attend bimonthly VSC general meetings.
- Organize and participate in volunteer recognition programs and special events. Plan and organize the annual volunteer appreciation event.
- Design, edit, produce, and distribute the quarterly volunteer newsletter.
- In conjunction with senior staff and the VSC, develop and manage volunteer policies, procedures and standards of volunteer service.
- Evaluate all aspects of the volunteer program to ensure effectiveness; recommend/implement changes as appropriate.
- Provide support and guidance for volunteers, including the resolution of conflicts and grievances, performance evaluations, and adherence to RLA policies and procedures.
Education: High school graduate or GED required, AA or BA preferred. Three years employment or equivalent experience in recruiting, training, and coordinating volunteers. Experience in the nonprofit environment desirable.
Skills & Competencies: Knowledge of management principles and evaluation techniques appropriate to volunteer organizations; demonstrated ability to effectively communicate orally and in writing; excellent leadership and interpersonal skills; ability to handle sensitive and confidential information with discretion; proficiency with email communication and in Microsoft applications, including Word, Excel and Publisher; ability to manage multiple tasks and prioritize effectively; highly developed organizational skills with a strong attention to detail; collaborative work ethic. Ability to work a regular schedule with flexible evening and weekend hours as needed.
Please send a letter of interest, current resume and three professional references by 5:00 p.m. Sunday, March 26 to Pamela Young Lee, Associate Director, at Rancho Los Alamitos, 6400 East Bixby Hill Road, Long Beach, CA 90815, or email these documents to firstname.lastname@example.org.
The Historic Site:
Rancho Los Alamitos Foundation operates Rancho Los Alamitos Historic Ranch & Gardens in a public-private partnership with the City of Long Beach. The 7.5 acre historic resource comprises the ranch house (constructed c. 1800-1933), four acres of nationally significant gardens, a barnyard area, visitor center, and research archive. The site has been continuously occupied and the land used for more than 1,500 years and the history of the site, as well as the lives of its owners and occupants, make it a perfect metaphor for the southern California experience. Rancho Los Alamitos explores the interaction between people and place, culture and environment, past and present to create a greater understanding of the evolution of Southern California in relation to the state, the nation, and the world.
Open hours are Wednesday through Sunday from 1-5:00 p.m. for public tours. School tours, special events, lectures, and public programs are offered throughout the year.
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